Built for city councils, county boards, school boards & special districts

Government, done simply.

Agenda management software that any local government can actually use. Build agendas, run meetings, and publish AI-generated minutes — without the enterprise price tag.

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app.govably.ai/minutes

Regular Meeting — April 14, 2026

2:00 P.M. · City Hall, Council Chambers

Consent Agenda — Administrative
A.1 Approval of minutes from previous meeting — CARRIED 131.26
A.2 Approve tax refunds per Property Tax Code §31.11 — CARRIED 132.26
Regular Agenda — Purchasing
2.1 Award Bid #2026-015 for road materials — CARRIED 3-1 133.26
2.2 Approve FY2027 budget amendments — CARRIED 4-0 134.26
2.3 Authorize contract with Apex Engineering — TABLED 135.26

Your current system is costing you more than money.

Traditional tools are slow, overpriced, and built for a different era. govably.ai was designed from the ground up for how modern government actually works.

Overpriced tools you barely use

Existing platforms charge enterprise prices for basic functionality. Most of what you're paying for, you don't need.

Hours lost to manual processes

Copying between Word, Excel, and PDF. Re-typing vote results into minutes. Manually formatting agendas every week.

Citizens can't access records easily

Agendas buried in PDF archives. No live meeting updates. No public-facing portal for transparency.

Features

Everything your governing body needs. Nothing it doesn't.

Agenda Builder

Drag-and-drop agenda creation with configurable sections, live preview, and automatic numbering. Export to PDF or Word with one click.

Live Meeting Mode

Record motions, seconds, and per-member votes in real-time. Automatic majority detection. Built-in meeting timer and speaker queue. Reorder items on the fly.

AI Minutes Builder

govably.ai's AI doesn't just proofread your minutes — it writes them. Draft official minutes from your meeting votes, drag to reorder sections, and export with one click.

Approval Workflows

Department heads submit agenda items through configurable approval stages. Track every request from draft to approved to on the agenda.

Citizen Portal

Public-facing page with live meeting updates, agenda packets, voting records, and speaker sign-up. No login required for citizens.

Agenda Packets

Generate complete packets with cover sheets, attachments, table of contents, minute order numbers, and legal notices — automatically.

Minute Order Numbering

Automatic sequential minute order numbers assigned to every voted item. Enter your starting number once — govably.ai keeps the sequence accurate as you reorder or add items.

Public Hearing Support

Dedicated public hearing sections with proper formatting in minutes. Speaker queue, comment tracking, and proper motion language — built in, not bolted on.

Custom Motions & Sections

Every governing body is different. Add custom agenda sections, create custom motion language, toggle page breaks per item, and configure the minutes to match your official format exactly.

How It Works

From agenda to minutes in one workflow.

1

Build the Agenda

Departments submit items. Admin reviews, approves, and organizes sections with drag-and-drop.

2

Finalize & Publish

Lock the agenda, generate the packet, and publish the public link — all with one click.

3

Run the Meeting

Record votes per member in real-time. Citizens watch live updates on the public portal.

4

Minutes Are Done

Official minutes auto-generate from your votes. Export to PDF/Word or publish online instantly.

Why govably.ai

Built for the way government actually works.

Legacy platforms were built 15 years ago. govably.ai was built for today.

Granicus & CivicPlus

The legacy options

  • ✗$30,000–$100,000+ per year, opaque custom quotes
  • ✗Multi-year contracts with automatic price increases at renewal
  • ✗6-week to 6-month implementation timelines
  • ✗Outdated interfaces stitched together from acquisitions
  • ✗AI tools that only fix grammar — not write minutes
  • ✗Built for large cities — overkill for everyone else
  • ✗Minutes still require hours of manual editing after meetings
The Modern Alternative

govably.ai

Built from scratch for today's local government

  • ✓Transparent, affordable pricing — no surprise renewals
  • ✓No enterprise contract required
  • ✓Set up in days, not months
  • ✓Modern, intuitive interface anyone can learn in minutes
  • ✓AI that actually writes the minutes — not just edits them
  • ✓Built for every governing body — city, county, district, board
  • ✓Unlimited users included — no per-seat pricing

Real AI, Not Grammar Help

CivicPlus's AI fixes formatting. Granicus's AI is still rolling out. govably.ai's AI builds your complete minutes draft from meeting votes.

Days, Not Months

CivicPlus advertises a 6-week onboarding. Granicus/Legistar can take months. govably.ai is fully web-based — you're running meetings in days.

No Surprise Renewals

Granicus auto-renews contracts with documented price increases. govably.ai has no hidden fees, no locked multi-year agreements, and no enterprise sales process.

Frequently Asked Questions

What is agenda management software?
Agenda management software helps local governments create, organize, and publish meeting agendas for city councils, county boards, school boards, and other governing bodies. It replaces manual processes like Word documents and paper-based workflows with a digital platform that manages the entire meeting lifecycle — from agenda creation through official minutes publication.
How does govably.ai compare to CivicPlus?
CivicPlus (formerly CivicClerk) is a legacy government technology platform with complex onboarding, enterprise-level pricing, and an AI tool that only edits formatting — it doesn't write minutes. govably.ai offers a modern interface, a true AI minutes builder, live meeting mode with real-time per-member voting, automatic minute order numbering, and a citizen-facing portal — all without a multi-year contract or a 6-week implementation process. govably.ai was built for any governing body that holds public meetings.
How does govably.ai compare to Granicus?
Granicus is the dominant player in government meeting software — but its pricing reflects that. Granicus contracts are enterprise-level, multi-year, auto-renewing, and documented to increase at renewal. Their AI features are still being rolled out and focus on agenda summaries, not minutes writing. govably.ai was built from the ground up for modern government: transparent pricing, no enterprise contract required, fast setup, and an AI that actually drafts your complete official minutes — not just summarizes bullet points.
Is govably.ai compliant with Open Meetings laws?
Yes. govably.ai includes configurable legal notices for Open Meetings Act compliance, ADA accommodation notices, posting certifications, executive session citations, and public comment procedures. Legal notices are customizable per organization and auto-generated on agendas and meeting packets. The platform supports state-specific requirements across the country.
How does the live citizen portal work?
govably.ai provides a public-facing web page for each meeting that requires no login for citizens. It shows the full agenda, agenda packets with attachments, and live vote results as they happen during the meeting. Citizens can also sign up to speak during public comment directly from the portal.
Can department heads submit agenda items for review?
Yes. govably.ai includes a configurable approval workflow where department heads and staff submit agenda item requests. These requests go through admin-defined approval stages before reaching the agenda. The clerk or admin can track every request, approve, reject, or defer items, and add them to the appropriate meeting.
How are official minutes generated?
During a meeting, the clerk uses Meeting Mode to record per-member votes (yea, nay, abstain), motions, and seconds for each agenda item. govably.ai's AI Minutes Builder then drafts official minutes from these records — including attendance, vote tallies, and sequential minute order numbers. The clerk can drag to reorder sections, toggle page breaks, add custom language, and export to PDF or Word, or publish online for citizen access.
What types of government bodies can use govably.ai?
govably.ai works for any governing body that holds public meetings with agendas and recorded votes. This includes city councils, county boards of supervisors, school boards, hospital districts, water districts, fire districts, transit authorities, tribal councils, housing authorities, and special purpose districts. The section structure, agenda numbering, minute order format, and legal notices are all configurable per organization.
How is govably.ai hosted and is my data secure?
govably.ai runs entirely on Google Cloud infrastructure via Firebase. Data is encrypted at rest (AES-256) and in transit (TLS 1.2+). There are no servers to manage. Google Cloud maintains SOC 2 and ISO 27001 certifications. Each organization's data is isolated with role-based access controls enforced at the database level.
Pricing

Straightforward pricing for every governing body.

No per-user fees. No hidden costs. One simple plan for your entire organization.

Everything Included

Everything You Need

One plan. Every feature. Unlimited users. No per-seat fees. No surprise renewals. Request a demo for pricing tailored to your organization.

Unlimited users
Unlimited meetings
Agenda Builder
Live Meeting Mode
AI Minutes Builder
Citizen Portal
PDF/Word Export
Agenda Packets
Approval Workflows
Minute Order Numbering
Public Hearing Support
Speaker Queue
File Attachments
Free onboarding & setup
Get Custom Pricing

Ready to modernize your meetings?

Get a personalized demo and see how govably.ai can replace your current system in less than a week.